Page 16 - Personal Productivity

Become more efficient

Identifying waste
activity
Video templates

Efficiency begins by
identifying waste – simply-
put this means recognizing
activities where your time
could be better-spent.
Consider examples of the
following types of tasks in
your own area of the business:

∙ Repetitive tasks - Examples
might include responding to
the same types of question
or requests. These tasks could be negated by anticipating the requests in the first place (e.g.
clearly communicating the process or policy) or by automating a response (e.g. by using
automatic replies with Frequently Asked Questions or setting text blocks using Outlook
quick parts in your responses).

∙ Better Suited Tasks - Completing activity that is better completed by dedicated resource.
Consider agreeing which activities are best-suited to being dealt with by an administrator,
PA or even a formal help desk.

∙ Minutiae Tasks - Activity designed to support a single individual – consider opportunities
to broaden the scope of your response to apply to a wider audience (e.g. developing a
clearly defined process to avoid regular obtrusive questions).

Consider some activity that you
or your team do that could be “
Progress isn’t made by
considered as repetitive, minutiae early risers. It’s made
or better suited to another by lazy men trying to

person or department. Start find easier ways to do
planning some activity that could something.
reduce the impact of this wasted ”

activity, either by reducing it or
removing the need to complete - Robert Heinlein
the task.

KEEP MAXIMISE REMAIN BECOME MORE
ORGANISED YOUR TIME FOCUSED EFFICIENT