Page 17 - Personal Productivity

Case ∙ David in the Global People Development team found he spent
a large amount of time directing users to various specific
Study training resources throughout the day. Identifying this as

‘waste’ activity, he took steps to streamline the process. By
default, Outlook shows only the option to create a hyperlink
from the full email window, which didn’t suit his working style.
∙
∙ David customized the ribbon to include the option to embed hyperlinks in the quick-
response window, saving him time from having to open a full window. This streamlined his
workflow and made his responses to emails more efficient.

Tailoring your workspace

Try applying the lean concept to your ∙ Not utilising talent – E.g. Not delegating or
own workspace - lean works on the basis leveraging local or third-party expertise
of preventing Muda (wastefulness), Mura
(unevenness) and Muri (overburden). ∙ Transportation – E.g. Spending time going

Here are the key concepts: to meetings that could be done via VC

∙ Defects – E.g. Mistakes in proofing (get it ∙ Inventory excess - E.g. Multiple inefficient
right first time) workstreams

∙ Overproduction – E.g. Putting too much ∙ Motion waste – E.g. Any unnecessary
effort in low-impact tasks physical activity

∙ Waiting – E.g. Relying on third parties ∙ Excess processing – E.g. Superfluous
processes and duplication (has the work
been done by others?)

Top tip
+

Don’t waste time responding to
emails – like them to indicate
receipt and confirmation.
@mention colleagues
anywhere in the Office 365
ecosystem to pull that person
into the conversation.

KEEP MAXIMISE REMAIN BECOME MORE
ORGANISED YOUR TIME FOCUSED EFFICIENT