Page 19 - Personal Productivity

Your computer’s desktop is the starting point of your computing experience and affects your
overall productivity. If you currently have an overly cluttered desktop that is causing you
stress, you need to clean it up for the sake of your own sanity.

A file should only stay on your desktop if it’s something you’ll need to access frequently and
generally only on a temporary basis. Otherwise, find a suitable place for it to live.

Share Point

Share Point is designed for content owned by the
team or group that manage the Share Point site as
part of an Office 365 Group. If your file is not personal,
draft or private – it should be on Share Point.

One Drive is designed for more personal documents
and files. If you are the sole owner of a file, not ready
to share broadly

Share Point document libraries have tonnes of features
to make working with content more efficient

∙ Transparency - Better visibility of work

∙ More effective collaboration – All members can edit
documents at the same time

∙ Fewer files being emailed – Version control is automatic so no changes or files are lost

∙ Alerts – Users can set SMS or email alerts when something is changed or added

∙ Filtering - Better filtering options to find what you need using custom metadata

∙ Granular permissions controls – Everyone can share files or restrict editing to a select few

Get quick access to your apps and websites by
Top Tip pinning frequently used apps to the Windows
taskbar or start menu and bookmark frequently used
sites to your browser bookmark bar.

Additional Microsoft Videos

Summary

We have now covered all four main areas so you can; keep organised, make the most of
your time, keep focused and become more efficient. Jump back to the objectives to check
your daily time savings are for each topic area. You can also follow the Productivity Yammer
Community for ongoing ideas & tips to help maintain your productivity goals.